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File #: 4937   
Type: New Business - Add-On Status: Adopted
File created: 8/10/2022 In control: Central Services
On agenda: 8/16/2022 Final action: 8/16/2022
Title: Permission to Reject all RFP Bids Received in Response to P-7-22-21, Medical Director Services
Permission to Reject all RFP Bids Received in Response to P-7-22-21, Medical Director Services

Fiscal Impact:
There is no fiscal impact to this request.

Fire Rescue/Central Services
Requested Action:
It is requested that the Board of County Commissioners (1) authorize Purchasing Services to reject RFP P-7-22-21, Medical Director Services; and (2) authorize Purchasing Services to reject all bids received for RFP P-7-22-21; and (3) authorize staff to reissue an RFP for Medical Director Services with revised language; and (4) approve the County Manager to execute any necessary extension to the Medical Director's contract.
Summary Explanation and Background:
On June 9, 2022, a Request for Proposal (RFP) P-7-22-21 was issued for Medical Director Services for the Brevard County Fire Rescue Department. The County received 3 responses to the RFP on July 8, 2022. The objective of the RFP was to find a proactive Medical Director for the leadership and guidance of the County's Emergency Medical Services (EMS). However, when the responses were reviewed by the Fire Rescue Department and Purchasing Services it became apparent there may be an inadvertent conflict under Section 286.0113(2)(b)1., Florida Statutes due to 2 bidders recommending cross-over of the proposed medical staff. All oral presentations in an RFP are treated as an exempt meeting not open to the public until an intended decision or until 30 days after the RFP is opened. With proposed medical staff making oral presentations on 2 of the 3 proposals, they may have an unfair advantage over the 1 bidder, due to an understanding of the questions of the Selection Committee.

According to Section 286.0113(2)(b)1., Florida Statutes state "Any portion of a meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation, at which a vendor makes an oral presentation as part of a competitive solicitation, or which a vendor answe...

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