Subject:
Title
Approval, Re: Amendment and Renewal of Contracted Workers and Background Investigation Check Services Agreement with AUE Staffing, Inc. (All Districts)
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Fiscal Impact:
The estimated savings to the County for the one-year background checks is $2480. Background checks are funded through Parks and Recreation Funds, 0016, 1010, 1020, 1019 and 1030
Dept/Office:
Parks and Recreation
Requested Action:
Recommendation
It is requested the Board of County Commissioners approve and authorize the Chair to execute the Amendment and Renewal of Contracted Workers and Background Investigation Check Services Agreement with AUE Staffing, Inc.
It is further requested the Board authorize the County Manager to execute the future renewal upon County Attorney and Risk Management approval.
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Summary Explanation and Background:
On October 11, 2017 the Board of County Commissioners granted permission for Purchasing Services to solicit competitive proposals for contracted seasonal workers for the Parks and Recreation Department.
In August 2018 a Request for Proposals was opened to select a qualified vendor to provide contracted seasonal and temporary worker services and to provide the Highest-Level Background Investigation Screening for Recreation Partners, Recreation Instructors, Caretakers, contractors and volunteers working or under contract with the Department.
AUE Staffing, Inc. was awarded the contract on October 1, 2018. The initial term of the contract was for 3 years with the option of 2 additional terms of 1 year each. Approval of the renewal of this contract will extend the term to September 30, 2022.
The Background Investigation Check (fingerprinting) is performed in accordance with the County’s Administrative Order 05 regarding background screening. AUE Staffing, Inc. confirms the background clearance, maintains the files and alerts the Department if an applicant is flagged for an arrest within 24 hours of notification of the arrest.
In the previously awarded contract, there were five fingerprinting options: 1-year; 2-year; 3-year; 4-year; and 5-year. AUE is desirous of eliminating the 2, 3, and 4-year options as in the past three years there has been no demand for these options.
At the time the contract was negotiated, the cost for 1-year fingerprints, including alerts, was $52.25 per person. AUE Staffing, Inc. has agreed to reduce the cost for fingerprinting with alerts to $44.26, a savings $7.99 per 1-year background. The cost for the 5-year background check will remain at the originally negotiated cost of $79.00.
Clerk to the Board Instructions:
Provide fully executed contract to Melissa Renninger at the Parks and Recreation Department. (321-350-9125)