Subject:
Title
Permission to Issue Purchase Orders (FY 2021/2022) to Approved Vendors of Record (VOR)
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Fiscal Impact:
Estimated annual amounts are based upon historical use. Department analysis and Purchasing Services market justifications of the below approvals minimize administrative costs, ensures efficient use of available funds, and provides for the timely provision of commodities and services. Establishment of costs associated with these commodities/services is allocated to individual agencies funding source. Funds will be encumbered through user initiated blanket purchase orders.
Dept/Office:
Central Services / Purchasing Services
Requested Action:
Recommendation
It is requested that the Board:
1. Approve the use of the attached vendors determined to be the sole source for the products or services indicated;
2. Approve the issuance of purchase orders, and authorize the Chair to execute contracts, contract renewals, contract amendments, and any necessary contract extensions, to those vendors exceeding $100,000.00; subject to review and approval by the County Attorney's Office, Risk Management, and Purchasing Services approval;
3. Approve competitive action in the event of unforeseen changes to the approved vendors, and/or the cooperative purchasing programs; and
4. Approve the use of State Contract(s), cooperative contracts and other agency contracts as vendors of record per the attached list, when market research dictates, utilizing one of these existing contracts is in the best interest of the County.
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Summary Explanation and Background:
Brevard County Policy BCC-25, Purchasing, requires Board approval to purchase from:
* Sole Source, Single Source, and/or Proprietary purchases, which in some cases may be the original equipment manufacturer (OEM) for parts and service compatibility, where purchases exceed $100,000.00.
* Competitive State contracts or other cooperative agreements, exceeding $100,000.00, when market research dictates these ...
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