Subject:
Title
North Riverside Drive PVC Force Main Replacement - Negotiated Amount of Change Orders for Project/Contract Close-out
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Fiscal Impact:
$159,145.75 from State Revolving Fund (S R F) loan proceeds. The funds are budgeted, but the S R F Program must approve the change order before reimbursement can be made.
Dept/Office:
Utility Services
Requested Action:
Recommendation
It is requested that the Board approve the negotiated Change Order amount to RIC-MAN Construction Florida, Inc. (R M C F) for the North Riverside Drive P V C Force Main Replacement project, Bid Number B-5-19-100 as part of the contract close-out for this project.
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Summary Explanation and Background:
In order to close the North Riverside Drive PVC Force Main Replacement project, the remaining outstanding Change Order Requests (COR) 17, 19 and 23 submitted for consideration by RIC-MAN Construction Florida (RMCF) needed to be resolved. These three COR’s were initially rejected by Utility Services. RMCF submitted comprehensive documentation of labor hours, equipment hours and materials required for the work and cited the Contract Documents as reference.
Utility Services reviewed the information with our consultant and provided responses to the COR’s. Utility Services identified the most important issue for each COR. Since that time, Utility Services has researched both RMCF’s responses to resolve each COR. The Contract Documents represent documents approved by Utility Services and accepted upon Bid Award by RMCF. Utility Services’ has agreed to the following payment of each of the following change orders:
COR 17 - RMCF submitted this COR for extra costs associated with production loss impacts due to AT&T utility line interference when removing the old 28” force main and installing the new 30” force main. The requested amount was $83,877.68 and Utility Services agreed to pay 50% of this cost or $41,938.84.
COR 19 - RMCF submitted this COR for extra costs associated for protection of a 4” gas main in place while removing the old 28” force main and installing the new 30” force main. The requested amount was $10,083.94 and Utility Services agreed to pay 50% of this cost or $5,041.97.
COR 23 - RMCF submitted this COR for extra work and cost associated with earthwork required for widening the new sidewalk, changing slopes of the sidewalk and driveways to meet ADA requirements and regrading sodded areas. The requested amount was $242,256.90 and Utility Services agreed to pay 46.3% of this cost or $112,164.94.
Utility Services views this resolution to this COR to be fair and takes into consideration the differing interpretation of the Contract Documents previously mentioned.
In total, the three combined negotiated change order request amounts are $159,145.75 and they are incorporated into Change Order No. 1 attached. The Contractor (RMCF) has accepted this negotiated resolution of the three CORs in question and has executed Change Order No. 1 which will, when executed by the Chair, close out the project regarding compensation. In turn this will permit close out of the entire project including receiving the referenced SRF reimbursement.
Clerk to the Board Instructions:
E-mail clerk memo to rose.lyons@brevardfl.gov <mailto:rose.lyons@brevardfl.gov> and mail originals to Utility Services Department.