Subject:
Title
Approval Re: Authorization to Issue Notice to Proceed for Work Order 2019-4271-D-018 to DRMP, Inc. for Indialantic Asset Mapping, Drainage Modeling and Master Planning - District 4
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Fiscal Impact:
FY21 Funding (Balance Forwarded from FY20) in the amount of $236,951 is budgeted in Constitutional Gas Taxes.
Dept/Office:
Public Works Department/Finance and Contracts Administration
Requested Action:
Recommendation
It is requested the Board of County Commissioners authorize staff to issue the Notice to Proceed for Work Order 2019-4271-D-018 in the amount of $236,951 to DRMP, Inc. for the Indialantic Asset Mapping, Drainage Modeling and Master Planning. It is further requested the Board approve any Budget Change Requests associated with this action.
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Summary Explanation and Background:
On December 10, 2019, the Board approved the allocation of approximately $5.3 Million of Constitutional Gas Tax and Local Option Gas Tax funding in reserve to be utilized throughout Brevard County for road and bridge infrastructure improvements. As such, each Commission District received an allocation as detailed on the attached table. The $236,951 referenced herein is part of the $1,090,486.83 District 4 allocation approved by the Board on December 10,2019.
Public Works staff identified the need to study the drainage systems in the Indialantic area, as depicted on the attached project map. Subsequently, field inspections and coordination with the engineering consultant, DRMP, Inc. and Brevard County Natural Resources Department were conducted. The Indialantic Asset Mapping, Drainage Modeling and Master Planning study will collect existing drainage information along County maintained roads and rights of way which will be evaluated and modeled by DRMP. The drainage systems will be analyzed and improvement recommendations, including concept plans, cost estimates and implementation schedule, will be made during the master planning effort. The attached DRMP scope of services outlines the tasks, deliverables and schedule of the study. The study is expected to help Public Works, Road and Bridge identify pipes to be maintained or replaced. It is also expected to facilitate superior drainage to prevent or improve road flooding.
DRMP, Inc. and Brevard County entered into agreement on February 12, 2019 for professional engineering continuing consultant services. In accordance with Board Policy 26, Acquisition of Consultant Professional Services, a continuing contract may be utilized for a study when the fee does not exceed $500,000. As this Work Order exceeds the Board delegated authorization amount of $100,000, Board approval is needed for staff to issue the Notice to Proceed, per Administrative Order 29.
Clerk to the Board Instructions:
None