Subject:
Title
Requested Approval of a Single Source Contract for Laboratory Services
End
Fiscal Impact:
Contract executes on an as needed basis; expenditures are currently budged
Dept/Office:
Public Safety Group/Medical Examiner Office
Requested Action:
Recommendation
It is requested that the Board of County Commissioners:
• Approve Steward Rockledge Hospital, Inc. as a single source for lab services for the Brevard County Medical Examiner’s Office; and
• Authorize the Chair to execute the contract, as required.
End
Summary Explanation and Background:
The Brevard County Medical Examiner's Office current contract for Toxicology and History Lab Services expires March 2O21. On October 27, 2O2O the Commission approved a four-month extension for staff to conduct market analysis and determine if competition exists for this service.
The Medical Examiner's Office and Purchasing Services teamed together for the market analysis. After completing research, it was determined there are no viable available options in the market place. Additionally, while researching this issue, the team concluded it is a best practice to source this service locally to reduce risk of lost or delayed samples during shipment, especially in felony cases. Having this local service allows physical transfer of tissue samples eliminating the need to transport via commercial or private shipping services. Only one lab located in Brevard County (Steward Rockledge Hospital, lnc.) is able to provide both toxicology and histology services, which are required in a Medical Examiner's cause report.
ln accordance with BCC-25, Procurement, Single Source is allowed where there are multiple sources of supply, but for specific reasons the item or service must be purchased from a specified vendor. These purchases may include commodities and services affected by territorial distributorships, original equipment manufacturers and components; requirements to maintain a degree of continuity to the original or existing décor, equipment, or programs, and where an attempt to bid/quote could result in operational of functional inconsistency, or excessive delay.
Clerk to the Board Instructions:
Please sign where annotated on page two of the single source form. Thank you.