Subject:
Title
Modification to the contract templates for Save Our Indian River Lagoon Project Cost Share
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Fiscal Impact:
This board action does not change the funding amounts that are adopted in the Save Our Indian River Lagoon Project Plan, only the timing of fiscal impacts. Project completion and subsequent reimbursements (to cities, universities, and non-profit entities) may be delayed up to one fiscal year.
For the attached Big Muddy Baffle Box example, the budgeted reimbursement of $60,872.35 to the City of Indian Harbour Beach would still be invoiced and reimbursed in FY 20-21.
Dept/Office:
Natural Resources Management Department (NRMD)
Requested Action:
Recommendation
It is requested the Board of County Commissioners: 1) authorize modifications to the contract templates and associated attachments for Save Our Indian River Lagoon Projects; 2) authorize the County Manager to execute a second six-month time extension for the City of Indian Harbour Beach contract, SOIRL 19-66; and 3) authorize the Natural Resources Management Director to execute future no-cost time extension amendments per the modified contract terms and subject to the approval of the County Attorney and Risk Management.
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Summary Explanation and Background:
The Board of County Commissioners, in regular session on May 23, 2017, approved the Save Our Indian River Lagoon contract template for municipalities. At that time, the County had local preference language which is no longer applicable and needs to be removed. In addition, due to COVID 19, a number of projects have experienced construction and permitting delays. Therefore, Natural Resources Management would like to modify the Terms and Extensions clause to allow the County Manager or designee to approve up to two (2) six (6) month time extensions instead of only one (1) six (6) month time extension. Any longer request time extensions would require Board approval.
As a specific time extension example, the Board of County Commissioners, in regular session on February 26, 2019, approved a plan update that allocated cost share from Save Our Indian River Lagoon Trust Fund for a number of additional projects including the Big Muddy Baffle Box stormwater treatment project proposed by the City of Indian Harbour Beach (Contract # SOIRL 19-66). The City encountered delays due to contractor availability and weather conditions. The City is also seeking additional grant funds that can assist with the match for this project if a second six (6) month extension to June 30, 2021 is approved.
To streamline future contract extensions, it is requested that the Natural Resources Management Director be authorized to execute future no-cost time extension amendments per the modified contract terms attached and subject to the approval of the County Attorney and Risk Management.
Clerk to the Board Instructions:
Please execute two original copies of Big Muddy Amendment 2 and return to Natural Resources