Subject:
Title
Valkaria Airport AV Gas Fuel Storage Tank Replacement: Rejection of All Bids Received
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Fiscal Impact:
None
Dept/Office:
Central Services/Purchasing Services
Requested Action:
Recommendation
It is requested that the Board:
- Reject all bids received in response to Invitation to Bid B-4-20-51, Valkaria Airport AV Gas Fuel Storage Tank Replacement;
- Authorize Valkaria Airport to have the project redesigned;
- Authorize Purchasing Services to re-advertise the project with the redesigned plans and specifications;
- Authorize the County Manager to execute all contract related documents and approve any necessary Budget Change Requests.
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Summary Explanation and Background:
On May 19, 2020, The Board approved and accepted the 80/20 Public Transportation Grant Offer/Agreement for funds related to the procurement of a new 100 octane low-lead aviation fuel system (tank) to be located at Valkaria Airport; authorized the Chair or County Manager to execute the agreement and other documentation on behalf of the County; approve all necessary financial/budget adjustments; authorized staff to initiate and complete the public bidding process; and authorized the County Manager to execute necessary budget change requests. (Item F.15)
On May 21, 2020, Purchasing Services, on behalf of the Valkaria Airport, formally advertised the Valkaria Airport AV Gas Fuel Storage Tank Replacement Invitation to Bid. The solicitation’s purpose was to solicit formal bids from qualified contractors to provide all parts and labor for a design-build project to remove and dispose of the existing 10,000-gallon fuel storage tank, submersible pump, all appurtenances; as well as the installation of a new, 12000-gallon AV gas fuel storage tank, a new submersible pump, new appurtenances, a new credit card reader, and other fuel system modifications.
On June 30, 2020, three bids were received in response to the Invitation to Bid. Two of the responses received exceeded the County’s project estimate and budget by over two times the amount. The County also received one statement of no bid. Due to the significant difference in pricing from the anticipated cost, Valkaria Airport does not have sufficient funds to award to the low bidder, and is seeking approval to reject all bids in response to this solicitation, in accordance with BCC-25.
In accordance with BCC-25, Procurement, the County Purchasing Manual states that:
“If the County elects to reject all bids submitted in response to a competitive solicitation and concurrently provides notice of the intent to reissue the competitive solicitation, the rejected bids remain exempt from Florida Statute 119.07(1) and 24(a), Article I of the State Constitution until such time as the County provides a notice of intended decision concerning the reissued competitive solicitation. A response is not exempt for longer than twelve (12) months after the initial notice rejecting all bids.”
Upon receiving approval to reject all bids, County staff will work to redesign the system and project within the approved budget. The redesigned system will then be advertised for bidding in accordance with policy.
Clerk to the Board Instructions:
None