Subject:
Title
Approval, Re: Permission to piggyback existing Purchasing Cooperative Contract #18090301 for the Replacement of Gym Floor at Max K. Rodes Park Community Center
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Fiscal Impact:
$133,200.00 is the quoted price to replace the floor.
Dept/Office:
Central Services / Purchasing Services for Parks and Recreation
Requested Action:
Recommendation
It is requested that the Board of County Commissioners:
- Authorize County Staff to use The Interlocal Purchasing System (TIPS) Purchasing Cooperative Contract, Contract #1809030/Gym Floors, Repairs, Replacements and Services by piggyback for replacement of the gym floor at Max K. Rodes Park Community Center;
- If required, due to a denied insurance claim, authorize payment for replacement of the gym floor from CARES Funds;
- Authorize the County Manager to execute the resulting contract and any contract amendments or related contractual documents upon review by the County Attorney’s Office, Risk Management, and Purchasing Services; and
- Authorize the County Manager to execute any necessary Budget Change Requests.
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Summary Explanation and Background:
Purchasing Services, on behalf of the Parks and Recreation Department, requests permission to piggyback TIPS Purchasing Cooperative Contract #1809030/Gym Floors, Repairs, Replacements and Services for the replacement of the gym floor at the Max K. Rodes Park Community Center. TIPS, a Purchasing Cooperative, is a public governmental entity group that began in 2002. The TIPS contract is a competitively negotiated contract and effective through November 2021.
The Max K. Rodes Park Community Center was utilized for as the Local Staging Area (LSA) site to receive and distribute Personal Protective Equipment (PPE) supplies received from the state and purchased by the County in direct response to the COVID-19 Pandemic.
The gym floor is now in need of replacing due to damage caused when the pallets of the PPE were received and stored at the gym. Pallet Jacks and other equipment utilized to transport loaded pallets created indentions and marks on the gym floor that are not able to be repaired.
Utilizing the TIPS contract will allow Brevard County to take advantage of the TIPS Purchasing Cooperative larger buying power and reduce administrative costs associated with a formal solicitation. Staff recommends approval to piggyback the TIPS Purchasing Cooperative contract and authorize the County Manager to execute said Contract.
County staff filed a claim with the County’s insurance company for replacement costs of the floor. Should the insurance company deny the claim, County staff is asking that the replacement be paid for with CARES Funds.
Clerk to the Board Instructions:
None