Subject:
Title
Summer Camp 2020
End
Fiscal Impact:
Minimum of $133,357 loss due to COVID-19 pandemic increase in costs
Dept/Office:
Parks and Recreation
Requested Action:
Recommendation
It is requested the Board provide direction regarding Summer Camp 2020
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Summary Explanation and Background:
At the May 19, 2020 Board meeting, Commissioners requested Parks and Recreation staff present options regarding Summer Camp 2020.
Potential Options for the Board’s consideration regarding general summer camp are:
Option 1 Offer summer camp in two community centers per Area. The North Area would offer camp at Walter Butler and Sandrift Community Centers. The Central Area would offer camp at Cocoa West and Woody Simpson Community Centers and the South Area would offer summer camp at Viera and South Mainland Community Centers.
Option 2 If AUE, the County’s temporary staffing agency, can provide the necessary staff, once camps, as presented in Option 1, are at 100% enrollment, another camp in the Area, if available, would be opened.
Option 3 Open all fourteen summer camp locations excluding Max K. Rodes Community Center summer camp. Max K. Rodes Community Center may be a considered location for summer camp pending the re-location of the current gymnasium tenant.
Option 4 No summer camps be offered Summer 2020.
Appendix A indicates the summer camp patron capacity for each location identified in Option 2 and the associated revenue/expense projections.
Staff have reviewed the Centers for Disease Control and Prevention Interim Guidance for Schools and Day Camps, the Centers for Disease Control Youth Programs and Camps During the COVID-19 Pandemic and numerous Camp Association information regarding Summer Camp. In an effort to conform with various recommendations, Summer Camp would be as follows:
• Camp would be offered Monday through Friday, 7:30 am - 5:30 pm.
• Camp would be limited to children 6 - 11 years of age.
• There would be a ratio of 2 counselors to 8 children.
• Mandatory child temperature checks will be required prior to children being admitted to camp. If a temperature is 100.4 or above, the child will not be admitted to camp.
• Children would need to be socially distanced six feet apart.
• Children would be isolated in gymnasiums or separate rooms thus rendering these spaces not publicly accessible during camp hours.
• All summer camp activities would be individual in nature with no sharing of toys, belongings, supplies and equipment.
• There would be no field trips.
• Facemasks for staff are required and it is recommended that children wear facemasks provided by the parents.
• There would be no day registrations. Only weekly placements would be accepted.
• Children would be dropped off and picked up in a loop outside the Community Center.
• Minimum enrollment for a camp to operate is 15 children.
• Only children of parents who are required to work will be accepted for camp enrollment. A letter from the parents’ employer would be required.
• Registration for those children who were previously registered in Summer Camp 2020 would be given priority for registration.
• Thereafter, registration would be on a first come, first served/pay basis.
• Only the front office of the Community Center would be open to the public during summer camp
• The parent or legal guardian would be required to sign a COVID-19 Indemnification/Hold Harmless.
It is recommended that the Department not offer Teen Camp, Specialty Camps or Disability Camps. Children ages 6 - 11 with disabilities would be mainstreamed, (inclusion) into general summer camp as federally mandated.
If the Board provides direction for Summer Camp 2020 to be offered, it is recommended that camp begin no earlier than Monday, June 15, 2020.
Camp fees would be charged according to the Board approved Fee Schedule, $90 per week or $45 per week as residents of an identified neighborhood strategy areas receive a 50% reduction to department sponsored program fees.
Appendix B is a Summer Camp Fee comparison of summer camp/day camp rates of various camps in Brevard County.
Clerk to the Board Instructions: