Subject:
Title
Approval and signature authority for Interlocal Agreements with Cities for expenditure of CARES Act funding.
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Fiscal Impact:
The costs incur by the city’s response to their response to COVID-19 public emergency will be funded through the CARES Act allocation received by the US Department of Treasury on April 23, 2020.
Dept/Office:
County Manager’s Office
Requested Action:
Recommendation
It is requested that the Board of County Commissioners approve the attached Interlocal Agreement form to be executed by each city which seeks funding through the County’s share of the CARES Act funds; authorize the Chair to execute Interlocal Agreements on behalf of the Board as they are submitted, executed, by the cities.
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Summary Explanation and Background:
On May 5, 2020, the Board was presented with an agenda item regarding the $105 million CARES Act funds which the County received on April 23, 2020. The funds can only be used as follows:
1. for necessary expenditures incurred for the COVID-19 public health emergency response;
2. when not accounted for in the FY 2019-2020 Budget as approved as of March 27, 2020; and
3. are used for expenditures that will be incurred during the period that began on March 1, 2020 and ends on December 30, 2020.
The Board approved the expenditure of funds for certain programs and agreed that, upon executing an interlocal agreement with the Board, the CARES Act funds could also be used to for the same types of expenditures for the cities which the Board approved as County expenditures. These approved expenditures include PPE (Personal Protective Equipment) needs, Quarantine Expenses; Disinfection of Public Areas (contactor expenses, government labor expense and supplies); Payroll Expenses - Public Safety, Health, Human Services, dedicated COVID-19; Sick, family leave expenses, comply with COVID-19 precaution (Family First); Telework Expenses - Comply w/COVID-19 precautions, (software, hardware, phones, stipends, bandwidth).
The County is responsible for the expenditure of the CARES Act dollars it received. If the dollars are later found to not have been used in compliance with the CARES Act and the federal regulations, the County will be responsible for reimbursing the federal government.
The interlocal agreement as drafted sets out the requirements for CARES Act eligibility (see above); the County’s responsibility for the expenditure of the funds; the City’s responsibility for certifying the funds it requests meets the CARES Act eligibility requirements; that there is no contractual right to an expenditure for the City; that if an expenditure is made on behalf of the City which is later disallowed by the federal government, the City must reimburse the County for any funds the County reimburses the federal government; there is no appeal for any decision the County makes to not expend CARES Act dollars; and provides there will be procedures for requesting CARES Act funding.
Clerk to the Board Instructions: