Subject:
Title
Approval to Proceed with Various Operations and Maintenance Projects in Fiscal Year 2026/27
End
Fiscal Impact:
The Utility Services Department requests that the Board authorize the procurement of specific Operations and Maintenance projects estimated to be over $200,000 annually, utilizing an approved procurement means (i.e., vendor of record, continuing engineering contract, Invitation to Bids). This ensures efficient use of available funds and expedites the use of funds in the Fiscal Year 2026-27 Adopted Budget. Projects will be encumbered through Department-initiated purchase orders and/or Task Orders.
Dept/Office:
Utility Services
Requested Action:
Recommendation
It is requested that the Board grant Purchasing Services, on behalf of the Utility Services Department, approval to perform any of the following actions to procure the below-mentioned operations and maintenance projects:
Solicit a competitive Invitation to Bid and award to the bidder with the most responsible and responsive vendor who submits the lowest responsive bid for the projects outlined in the Summary Explanation and Background.
Increase the following approvals for vendors on the County’s Vendor of Record approved by the Board on August 25, 2026: Increase approval for TCS Jacobs from $55,000 to $450,000; and
Authorize the use of a competitive award for Bid B-7-24-06A to Insituform, which will expand the service area for gravity pipelining to the Department’s south service area, and the vendor will maintain pricing awarded on June 27, 2024.
Exercise renewal options upon evaluating supplier performance and recommendations from Utility Services staff, with the approval of Purchasing Services. This establishes that the continuance of the contract is favorable prior to renewal of the agreement.
Authorize the County Manager to approve any budget change requests, execute all contracts, contract renewals, contract amendments, and any necessary contract extensions that exceed $2...
Click here for full text