Subject:
Title
Approval Re: Permission to Quote and Utilize Piggyback Contracts for Goods and Services for the County Departments/Offices.
End
Fiscal Impact:
Funding is limited to the Adopted Annual Operating and Capital Budget within each Department/Office.
Dept/Office:
Central Services/Purchasing Services
Requested Action:
Recommendation
It is requested the Board of County Commissioners:
1. Authorize the Departments/Offices and Central Services to utilize written quotations and piggyback contracts (as necessary) in lieu of the formal bidding/advertising process to acquire goods and/or services when any of these situations occur, through September 30, 2027:
a. Contracted goods and/or services are not available through the contracted vendor; or
b. Goods and services were not included in the Board's approval annual bid/proposal/negotiation listing; and
c. In all cases, the procurement must be within the Board's Adopted Annual Operating and Capital Budget.
2. Award goods and/or services to the lowest, most responsive, and responsible quote that meets the requirements of the Department/Office with the concurrence of Central Services/Purchasing Services.
3. The Department/Office will make reasonable efforts to receive at least three written quotations for a procurement. In the event less than three written quotations are received from qualified vendors, authorize the County Manager or designee to waive the requirements for three written quotations.
4. Authorize the County Manager or designee to execute piggyback contracts as determined by the Department/Office with the concurrence of the Central Services/Purchasing Services to be in the best interest of the County after market research indicates it is in the best interest of the County, subject to review and approval by the County Attorney's Office, Risk Management, and Purchasing Services, per Administrative Order AO-29.
5. This authority will not be applied to procurements of professional services (Architect...
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