Subject:
Title
Approval, re: Amend Contract with Accela Inc, to Include ePermitHub Digital Plan Room
End
Fiscal Impact:
100% of the fiscal impact will be allocated from Building permitting fee revenues. There will be no General Fund allocation.
Implementation Fees (in addition to current obligations under contract):
FY26: $57,000.00
Annual License Fees:
FY26: $105,498.29
FY27: $173,250.00
FY28: $181,912.50
FY29: $191,008.13
Dept/Office:
Planning & Development
Requested Action:
Recommendation
It is requested that the Board of County Commissioners (1) authorize staff to negotiate with Accela Inc, to make necessary amendments to its contract (and related documents) with Accela, Inc, to integrate ePermitHub into the previously-authorized modernization project and licensing; and (2) authorize the County Manager to execute order forms, agreements, task orders, change orders, modifications, and amendments, provided that the cost is not to exceed the figures listed in the fiscal impact of this report; and (3) Authorize the County Manager to execute all necessary budget amendments (BCRs).
End
Summary Explanation and Background:
On July 23, 2024, the Board of County Commissioners authorized Approval to Enter into Negotiations for Accela Civic Platform Cloud Services Licenses, and for Associated Migration and Modernization Project (see attached Board Action Memo and executed contract). The Accela software serves as the backbone of the County's permitting and development application processes and is utilized for routing applications to the appropriate agencies and individuals for review and approval. As part of the modernization project, the contract with Accela, Inc. includes expanding public access to online applications and enabling applicants to submit additional documents based on staff requests.
Presently, Building permit and Zoning applications are available for online submission through Accela's Citizen Access Portal. This availability follows Florida Stat...
Click here for full text