Subject:
Title
Proposed Revisions to Board Policy BCC-47, “Purchasing Cards for County Commissioners.”
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Fiscal Impact:
There is no fiscal impact to the proposed revisions to Board Policy BCC-47, “Purchasing Cards for County Commissioners.”
Dept/Office:
County Manager’s Office
Requested Action:
Recommendation
It is requested the Board of County Commissioners adopt the proposed revisions to Board Policy BCC-47, “Purchasing Cards for County Commissioners.”
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Summary Explanation and Background:
The purpose of Board Policy BCC-47, “Purchasing Cards for County Commissioners” is to provide requirements for the use of Purchasing Cards issued to Brevard County Commissioners and Commission Office staff.
The modifications to this policy are to provide the following:
• Expansion of the Policy title and scope to include Commissioners and Commission Office staff;
• The Purchase Reconciliation Reports shall be included on a Brevard County Board of County Commissioner’s Agenda in the bill folder to allow the Board to address any questions or concerns;
• The Purchase Reconciliation Reports should include the specific reason an item was purchased, where an item will be located, and for which project an item is assigned, if any;
• Establishes an initial monthly limit at no more than $2,000.00 and single transaction of $750.00 for County Commissioners and Commission Office staff; and
• Increases to the monthly limit or single transaction limit exceeding the amount listed in Section II.B.6. of this policy shall be approved by the Board of County Commissioners.
Clerk to the Board Instructions:
Upon approval, please have the Board Chair sign and the Clerk attest the attached final version of BCC-47. Please return a copy of the signed document to the County Manager’s Office.