Subject:
Title
Request Permission to Proceed with FY 25 budgeted Utility Services Department Operations and Maintenance Projects
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Fiscal Impact:
The Utility Services Department requests the Board to procure specific Operations and Maintenance projects estimated to be over $200,000 annually, utilizing an approved procurement means (i.e. vendor of record, continuing engineering contract, Invitation to Bids). This ensures efficient use of available funds and expedites the ability to utilize the budgeted funds in the FY 25 Adopted Budget. Projects will be encumbered through Department-initiated purchase orders.
Dept/Office:
Utility Services
Requested Action:
Recommendation
It is requested that the Board grant Purchasing Services, on behalf of the Utility Services Department, approval to perform any of the following actions to procure the below mentioned operations & maintenance projects:
* Solicit a competitive Invitation to Bid for the lowest most responsive and responsible bidder for the projects outlined in the Summary Explanation and Background.
* Exercise renewal options upon evaluating supplier performance and recommendations from Utility Services staff with the approval of Purchasing Services. This establishes that continuance of the contract is favorable prior to renewal of the agreement.
* Authorize the County Manager to execute all contracts, contract renewals, contract amendments, and any necessary contract extensions that exceed $200,000 in total aggregate value, upon review and approval by the County Attorney's Office, Risk Management, and Purchasing Services.
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Summary Explanation and Background:
Upon Board approval for the FY 25 budget for each Department included approval of Capital Improvement Projects (CIP) as submitted in the budget. As a result, the Department's implementation of those projects received Board approval. However, projects submitted under an Operations and Maintenance budget are not pre-approved thus requiring Board ...
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