Subject:
Title
Approval, re: Approval of Order Form for SAP S/4HANA Cloud Services, Private Edition and Order Form for SAP S/4HANA Migration Project.
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Fiscal Impact:
SAP S/4HANA Cloud Services, private edition licenses (Order Form 3062672147)
FY24: $999,672.45 ($1,123,997.28 - April Signing Credit $124,325.83): funding is available.
FY25: $976,062.90 ($1,100,387.83 - April Signing Credit $124,325.83): funding is available.
FY26: $1,100,387.83
FY27: $1,100,387.83
FY28: $1,100,387.83
SAP S/4HANA Migration Project (Order Form 305182982)
FY24 and FY25: $2,748,791.01 ($2,668,791.01 plus ~$80,000 travel): funding is available.
Dept/Office:
Information Technology
Requested Action:
Recommendation
It is requested the Board of County Commissioners: (1) Approve SAP Order Form No. 3062672147 for the SAP S/4HANA Cloud Services, private edition; and (2) Approve SAP Order Form No. 305182982 for ECC to S/4 Conversion and Employee Central Cloud Implementation; and (3) Authorize the County Manager to execute the Order Forms, any subsequent related Order Forms, Agreements, Task Orders, Change Orders, Modifications, and Amendments. (4) Authorize the County Manager to establish the necessary budget to implement this required SAP upgrade and implementation.
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Summary Explanation and Background:
The County has used SAP as their Enterprise Resource Planning (ERP) software since 1999. It is, without question, the County's most important and critical application as most County financial transactions are processed through SAP, including payroll. Also, many County and Department specific applications tie into SAP to either retrieve or deposit data.
A significant upgrade to SAP was required in 2006 and completed. Another upgrade was recommended in 2013 and as a result of the pending expenses, alternatives to SAP were researched in 2012, in which all stakeholders including County staff and several constitutional offices were actively involved. Potential alternatives that we...
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