Subject:
Title
Sole Source Request with H2O Innovation USA, Inc for Mims Water Treatment Plant Filtration Unit (District 1).
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Fiscal Impact:
Cost of the filtration unit is $2,024,286.60. This is budgeted in the Capital Improvement Project associated with this project.
Dept/Office:
Utility Services Department
Requested Action:
Recommendation
It is requested that the Board approve the Sole Source Request for purchasing the filtration unit from H2O Innovation USA, Inc
It is also requested that the Board authorize the County Manager to execute the Sole Source Justification and Approval For and submit the required budget change request (BCR), amend the five-year Capital Improvements Plan (CIP) as it relates to this project, and any documents, reimbursement requests, amendments, or other administrative actions to initiate the sole source.
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Summary Explanation and Background:
Brevard County Utility Services Department (BCUSD) owns and operates the Mims Water Treatment Plant (WTP) serving customers in the Mims Service Area. The Mims WTP has two treatment trains consisting of two separate clarifier and filter units running parallel to produce potable water for BCUSD customers. One of the filters has stopped operating requiring the associated treatment train to go offline and limiting the treatment capacity of the WTP. BCUSD identified the need to restore the WTP capacity by rehabilitating or replacing the filter unit and contracted a consultant to evaluate the different alternatives and design the preferred alternative to restore the WTP capacity.
BCUSD’s consultant evaluated the rehabilitation of the existing filter and multiple “modular” filtration system alternatives, and identified replacing the filter unit as the recommended method for providing expanded filter capacity based on several key findings:
• Filter unit is anticipated to cost about the same to purchase and install as to rehabilitate the existing, offline filtration process.
• Filter unit is anticipated to be operational a year sooner than if the existing filter was rehabilitated.
• The capacity of the filter unit is 2-3 times greater than the capacity of the restored existing filtration system.
Our request to sole source H2O Innovation USA Inc. for the filter unit is due to contacting 8 possible vendors, 5 of which could not provide a modular with a 2 million gallons per day (MGD) capacity system required for this project. Of the remaining 3 vendors that could provide 2+ MGD capacity, H2O Innovation USA Inc. was the only vendor offering a single 2.5 MGD container unit compared to a multi-unit system, resulting in significant cost and footprint savings.
The Mims WTP is being relied upon to deliver water to a growing service area, with demands expected to continue to increase. To allow for the shortest possible schedule of implementation, BCUSD is pursuing a sole source pre-purchase of the Flexbox which is estimated to have a 35 to 40 week lead time for production and delivery.
This Single Source has been reviewed by the Purchasing Services, and signed by them as it meets the requirements for the Sole Source.
Attachment 1 - Sole Source Justification and Approval Form
Attachment 2 - H2O Proposal
Attachment 3 - Black & Veatch Recommendation Letter
Clerk to the Board Instructions:
E-mail the Clerk memo to karina.perez@brevardfl.gov and mail the original to the Utility Services Department.