Subject:
Title
Approval Re: Amendment No. 3 to the Traffic Signal Maintenance and Compensation Agreement FM#413019-1-88-01 and Resolution with the Florida Department of Transportation
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Fiscal Impact:
There is no Fiscal Impact associated with the execution of Amendment No. 3. The County is compensated annually via Exhibit A of the Agreement.
Dept/Office:
Public Works Department/Traffic Operations/Finance and Contracts Administration
Requested Action:
Recommendation
It is requested that the Board of County Commissioners: 1) approve Amendment No. 3 to the Traffic Signal Maintenance and Compensation Agreement FM#413019-1-88-01 and Resolution with the Florida Department of Transportation (FDOT); 2) authorize the Chairman to execute the Resolution; 3) authorize the County Manager to execute Amendment No. 3 and any future contract-related documents, not including amendments to Exhibit A, contingent upon County Attorney’s Office, Risk Management, and Purchasing Services review and approval; 4) designate the Traffic Operations Manager to execute all amendments to Exhibit A of the Agreement; and 5) authorize the County Manager to approve any Budget Change Requests associated with this item.
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Summary Explanation and Background:
On June 3, 2015, Brevard County and FDOT entered into a Traffic Signal Maintenance and Compensation Agreement (“Agreement”) for the operation and maintenance of the traffic signals located on State roads within the unincorporated portion of Brevard County and within the municipalities that Brevard County maintains through Interlocal Agreements. On January 26, 2017, the County and FDOT entered into Amendment No. 1 to the Agreement which superseded the June 3, 2015, Agreement. On July 19, 2022, the County and FDOT entered into Amendment No. 2 to the Agreement to incorporate Exhibit D - Department’s Sponsorship Acknowledgment Program.
Recently, FDOT finalized a revision to the Agreement and requested the County to execute Amendment No. 3. Several provisions and Exhibits A, B, and C are amended, superseded, and replaced in their entirety. Notable changes to the Agreement update traffic signal terminology, provide notification standards during force majeure events, and establish new annual reporting deadlines. The Public Works Department Traffic Operations Manager shall receive, review, and approve annual amendments to Exhibit A, Reimbursement for Maintenance and Operation, which lists all signals and devices to be maintained by the County and reimbursed by FDOT. Per Administrative Order 29, the County Attorney’s Office, Risk Management, and Purchasing Services have reviewed and approved the Amendment.
Clerk to the Board Instructions:
Please return the Resolution signed by the Chairman to the Public Works Department. Please return Amendment No. 3 signed by the County Manager to the Public Works Department for further execution by FDOT.