Subject:
Title
Approval, re: Amendment to Existing SAP Professional Services Agreement and Approval of Order Form for General Ledger Migration Project as part of the SAP HANA Database Migration
End
Fiscal Impact:
$322,187.20
Dept/Office:
Information Technology
Requested Action:
Recommendation
It is requested the Board of County Commissioners: (1) Amend the existing Professional Services Agreement with SAP Public Services, Inc., (f/k/a SAP America Public Sector, Inc.) to incorporate contract provisions required by Florida law; (2) Approve SAP Order Form No. 30538658 for the SAP Finance Module General Ledger (GL) migration as an integral step of the technical SAP S/4 HANA migration project; and (3) Authorize the County Manager to execute the Amendment and Order Form. In addition, any subsequent related Order Forms, Agreements, Task Orders, Change Orders, Modifications, and Amendments.
End
Summary Explanation and Background:
In August 2019 the Information Technology Department received approval from the Board to amend the software and support agreement with SAP (the County’s Enterprise Resource Planning application) in preparation for the multi-year process of migrating the legacy SAP ECC 6.0 version that will become obsolete by 2027 to the new SAP S/4 HANA version.
This SAP Order Form for the recommended approach of completing the New G/L feature is a step in the above-mentioned multi-year process to migrate our SAP software to the S/4 HANA version. The G/L module is essential and contains the data source for the County’s financial and management procedures. Therefore, to ensure success, this project will be guided and administered by the experts in SAP. The attached SAP Order Form No. 305038658 has been reviewed by the County Attorney’s Office, Risk Management, and Purchasing Services. Also attached is a copy of the existing SAP Professional Services Agreement.
Clerk to the Board Instructions:
If approved by the Board, please send Board Memo and executed SAP Order Form to the Information Technology Department.