Subject:
Title
Request Permission to Proceed with FY 25 budgeted Utility Services Department Operations and Maintenance Projects
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Fiscal Impact:
The Utility Services Department requests the Board to procure specific Operations and Maintenance projects estimated to be over $200,000 annually, utilizing an approved procurement means (i.e. vendor of record, continuing engineering contract, Invitation to Bids). This ensures efficient use of available funds and expedites the ability to utilize the budgeted funds in the FY 25 Adopted Budget. Projects will be encumbered through Department-initiated purchase orders.
Dept/Office:
Utility Services
Requested Action:
Recommendation
It is requested that the Board grant Purchasing Services, on behalf of the Utility Services Department, approval to perform any of the following actions to procure the below mentioned operations & maintenance projects:
• Solicit a competitive Invitation to Bid for the lowest most responsive and responsible bidder for the projects outlined in the Summary Explanation and Background.
• Exercise renewal options upon evaluating supplier performance and recommendations from Utility Services staff with the approval of Purchasing Services. This establishes that continuance of the contract is favorable prior to renewal of the agreement.
• Authorize the County Manager to execute all contracts, contract renewals, contract amendments, and any necessary contract extensions that exceed $200,000 in total aggregate value, upon review and approval by the County Attorney’s Office, Risk Management, and Purchasing Services.
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Summary Explanation and Background:
Upon Board approval for the FY 25 budget for each Department included approval of Capital Improvement Projects (CIP) as submitted in the budget. As a result, the Department’s implementation of those projects received Board approval. However, projects submitted under an Operations and Maintenance budget are not pre-approved thus requiring Board approval for such individual projects to be awarded.
The Utility Services Department is requesting that the Board approve the submitted projects as part of this agenda report. Approval of this action will eliminate repetitive Board action granting permission to purchase routinely used items and services and eliminate several individual purchase order transactions. Purchasing and Utility Services Department will ensure that all procurement rules and policies are followed to ensure compliance. The procurement method for the projects will include the vendor of record list approved at the October 27, 2024, Board of Commissioners meeting, the Utility Services Continuing Engineering Consultant as awarded through RFQ #7-22-06 and advertise for bid.
List of Specific Projects and Selection/Negotiation Committees to be considered:
1. Sykes Creek Regional Wastewater Treatment Facility
Drainage Improvements Sites Stormwater Plan Development
Duration: up to 3 years
Average Annual budget: $327,300
Method of Procurement: Continuing Engineering Consultant
2. Sykes Creek Regional Wastewater Treatment Facility
Aerator Motor and Gearbox Replacement
Duration: 1 year
Average Annual budget: $780,000
Method of Procurement: Vendor of Record
3. South Central Regional Wastewater Treatment Facility
Air Lines Replacement for Treatment Trains 1 and 2
Duration: 1 year
Average Annual budget: $300,000
Method of Procurement: Invitation to Bid
4. South Central Regional Wastewater Treatment Facility
Replace Blowers for old Biological Nutrient Removal (BNR)
Duration: 1 year
Average Annual budget: $300,000
Method of Procurement: Vendor of Record
Clerk to the Board Instructions:
E-mail the Clerk memo to karina.perez@brevardfl.gov and mail the original to the Utility Services Department.