Subject:
Title
Permission to Issue Annual Supply Bids, Proposals, and Request for Qualifications and Negotiate Competitive Contracts for the County’s Fiscal Year 2025-26.
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Fiscal Impact:
The estimated expenditures to procure these commodities and services are based on historical use by the County’s departments and offices and procured within their FY 2025-26 Board Adopted Annual Operating and Capital Budget.
Dept/Office:
Central Services/Purchasing Services
Requested Action:
Recommendation
It is requested that the Board of County Commissioners authorize Purchasing Services to coordinate the following procurement actions:
1. Competitively solicit bids and negotiate competitive contracts and award to the most responsive, responsible, and qualified bidder with the lowest price; and
2. Competitively solicit proposals and requests for qualifications, and establish a selection and negotiation committees’ pursuant to Board Policy BCC-25, and award to the highest-ranked proposer(s); and
3. Exercise renewal options upon evaluation of the supplier’s performance and recommendation from the user department or office; and
4. Authorize the County Manager to award and execute contracts, contract renewals, contract amendments, contract extensions, task orders, and purchase orders subject to the review and approval of the County Attorney’s Office, Risk Management, and Purchasing Services.
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Summary Explanation and Background:
Before the beginning of each year, Purchasing Services and departments and offices work together to develop an Annual Bid/Proposal/Qualifications (BPQ) for the Board’s approval. Departments and offices estimate their procurement requirements for the upcoming fiscal year for the items listed on the BPQ and are grouped by category for these commodities to develop a procurement process that achieves savings using formal competitive processes. The annual competitive process advertises the procurement and establishes a source from the bids received by the County.
Clerk to the Board Instructions: