Subject:
Title
Approval Re: Second Amendment to Lease Agreement and Renewal of the Interlocal Agreement with the Space Coast Transportation Planning Organization
End
Fiscal Impact:
No Fiscal Impact is associated with the Second Amendment to Lease Agreement as the rental payment terms previously approved by the Board shall continue. For FY26, the rent will be $30,465.
Dept/Office:
Public Works Department/Finance and Contracts Administration
Requested Action:
Recommendation
It is requested that the Board of County Commissioners:
1. Approve and authorize the Interim County Manager or County Manager to execute the Second Amendment to the Lease Agreement with the Space Coast Transportation Planning Organization;
2. Approve and authorize the Interim County Manager or County Manager to execute any other necessary lease-related documents such as amendments, renewals, contingent upon review and approval by the County Attorney’s Office, Risk Management, and Purchasing Services; and
3. Approve and authorize the Interim County Manager or County Manager to execute the upcoming renewal of the Interlocal Agreement and any other agreement-related documents such as amendments, renewals, contingent upon review and approval by the County Attorney’s Office, Risk Management, and Purchasing Services.
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Summary Explanation and Background:
On October 1, 2010, the Space Coast Transportation Planning Organization (SCTPO) entered into an Interlocal Agreement (ILA) with Brevard County to receive certain operational/administrative services from the County and to provide certain transportation planning services for the County. Also, on October 1, 2010, a Lease Agreement with the SCTPO and the County was established to provide office space for the administrative operations and staff of the SCTPO. Since then, the Lease Agreement was amended on September 10, 2015 which included renewals through September 30, 2025. The Second Amendment to the Lease Agreement reconfirms the existing lease including the established rental payment terms which provide for annual adjustments. Also, if the SCTPO initiates and desires to move and relocate to an area outside of the lease’s defined premises or to the future Transportation Management Center, the SCTPO shall be responsible for any related moving cost expenses, and the County agrees to either amend or enter into a new lease. Furthermore, the Second Amendment revises the existing lease by providing an option to extend the lease for another five years. The County is extending the lease to September 30, 2030. In accordance with Administrative Order 29, the Second Amendment has been reviewed and approved by the County Attorney’s Office, Risk Management, and Purchasing Services. The Space Coast Transportation Planning Organization approved the Second Amendment at their July 10, 2025 Board meeting.
The ILA with the SCTPO is also effective from October 1, 2020 to September 30, 2025. The SCTPO plans to renew the ILA for an additional five-year term through September 30, 2030, but the renewal has not been finalized. As required by the ILA, the SCTPO provided written notice to the County of its intent to renew. Upon review and approval by the County Attorney’s Office, Risk Management, and Purchasing Services, the Renewal to the ILA will be executed by the Interim County Manager or County Manager.
Clerk to the Board Instructions:
Return the Second Amendment to the Lease Agreement to the Public Works Department.