Subject:
Title
Revision of BCC-25 Policy, Procurement
End
Fiscal Impact:
With the revision of Board Policy BCC-25, Purchasing Services will save approximately $5,400 in advertising costs annually.
Dept/Office:
Central Services/Purchasing
Requested Action:
Recommendation
It is requested the Board of County Commissioners adopted the proposed revisions to BCC-25, Procurement.
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Summary Explanation and Background:
The Board’s Policy BCC-25 has been updated and addresses the following items:
1. Clarifies the Board’s Policy Objective to maximize the value received for public funds through procurement to provide safeguards for maintaining a procurement system of quality accountability and integrity and to provide fair and equitable treatment of all persons involved in the procurement process.
2. Better defines the RFP and RFQ processes and amend the definition for Capital Outlay Item to include the change recently made to Board Policy BCC-24 that defines computer devices.
3. Adds a Cone of Silence definition relating to the solicitation process, when and how it applies, and outlines situations in the solicitation process where a Cone of Silence does not apply.
4. Updates and adjusts approval authority and purchasing thresholds for Directors, Assistant County Managers and the County Manager. The approval authority and purchasing thresholds for Directors, the County Manager, or his/her designee haven’t been adjusted since 2008.
5. Authorizes County Manager to sign agreements incorporated into the Request for Bid documents or Request for Proposal for tangible items, capital improvement projects, or equipment when funding is available and within the Board’s approved Annual and Capital Budget provided it is reviewed and approved by the County Attorney’s Office, Risk Management and Purchasing Services.
6. Unless otherwise required by Federal and/or State laws or regulations or grant requirements modifies advertising requirements from newspaper of general circulation to the County’s Official website and the County’s vendor platform which accepts electronic submission of the County’s solicitations. This revision will streamline the advertisement process and save approximately $5,400 annually.
7. Modifies emergency purchase thresholds.
8. Clarifies the definition of contractor for e-verification purposes.
Clerk to the Board Instructions: