Subject:
Title
Permission to Issue Annual Supply Bids, Proposals, and Requests for Qualifications or Negotiate Competitive Agreements for the County Fiscal Year 2022-2023
End
Fiscal Impact:
The estimated expenditures to procure these commodities and services are based upon historical use by County Departments and Offices and are within their Board Adopted FY 2022-2023 Budget.
Dept/Office:
Central Services/Purchasing Services
Requested Action:
Recommendation
It is requested that the Board authorize Purchasing Services to coordinate the following procurement actions:
1. Solicit competitive bids, quotes, or negotiated competitive agreements and award to the lowest responsive, responsible, and most qualified vendor(s); and
2. Solicit competitive proposals and requests for qualifications, establish selection and negotiation committees approved by the County Manager, or designee, and award to the highest ranked proposer(s); and
3. Exercise renewal options upon evaluation of the supplier's performance and recommendation from the user Department or Office; and
4. Approval for the County Manager to award and execute contracts, contract renewals, contract amendments, contract extensions, and purchase orders subject to the review and approval of the County Attorney's Office, Risk Management, and Purchasing Services.
End
Summary Explanation and Background:
The Board Policy BCC-25, Procurement, requires the Board's approval of procurement over $100,000. Prior to the beginning of each fiscal year, Purchasing Services and Departments and Offices work together to develop an Annual Bid/Quote/Proposal List (BQP) for the Board's approval. Departments and Offices estimate their annual procurement requirements for the items listed on the BQP and are grouped by category for these commodities in order to develop a procurement process that achieves savings using formal competitive processes. The annual competitive process establishes a source, a firm price, and a performance pe...
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