Subject:
Title
Request Permission to Issue Invitation to Bids, Request for Proposals, and Requests for Qualifications (FY 2022) funded by the Utility Services Department Operations and Maintenance Budget.
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Fiscal Impact:
The Utility Services Department requests the Board to procure competitively specific Operation and Maintenance projects, whether via Invitation to Bids, Request for Proposals or Request for Qualifications estimated to cost over $100,000 annually. This ensures efficient use of available funds and expedites the ability to utilize the budgeted funds in FY 22 Adopted Budget. Projects will be encumbered through Department-initiated purchase orders.
Dept/Office:
Utility Services Department
Requested Action:
Recommendation
It is requested that the Board grant Purchasing Services, on behalf of Utility Services Department, approval to perform the following actions regarding the attached list of commodities and services for Fiscal Year 2022:
* Solicit a competitive Invitation to Bid for to the lowest most responsive and responsible bidder for the projects outlined in the Summary Explanation and Background i.e projects 1, 4, and 5 below;
* Solicit a competitive Request for Proposals and Requests for Qualifications, approve the recommended selection and negotiation committees; and award contracts and/or purchase orders per the selection and negotiation committees' recommendations.
* Exercise renewal options upon evaluation of supplier performance and recommendation from Utility Services staff with the approval of Purchasing Services. This establishes that continuance of the contract is favorable prior to renewal of the agreement.
* Authorize the BOCC Chair to execute all contracts, contract renewals, contract amendments and any necessary contract extensions that exceed $100,000 in total aggregate value, upon review and approval by the County Attorney's Office, Risk Management, and Purchasing Services.
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Summary Explanation and Background:
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