Subject:
Title
Approval of lease agreement with Konica Minolta for a large format multi-function printer.
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Fiscal Impact:
This is a 60-month lease at a total cost of $527.76 per month including an extended maintenance plan for a total of $31,665.60 over 60 months. The lease itself will total $21,208.80 over 5 years. The lease and maintenance amount have been budgeted in the FY2021 budget.
Dept/Office:
Utility Services Department
Requested Action:
Recommendation
It is requested that the Board of County Commissioners consider approval of the attached lease agreement with Konica Minolta for a large format multi-function printer.
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Summary Explanation and Background:
Brevard County Utility Services regularly produces and reviews documents that require the use of a large format printer, scanner and copy machine. Previously the department owned two individual machines that performed these tasks, however these machines became unusable and unrepairable. The department would prefer to lease one multi-function machine that will provide all three functions. Large format (larger than 11 x 17 paper) machines are not available under the County’s current agreement for multi-function copy equipment.
Konica Minolta has offered the attached lease agreement (with addendums) based on Sourcewell Cooperative Purchasing pricing for a HP Designjet XL 3600 MFP. The offered price is $353.48 per month for the lease, and an additional $174.28 per month for an extended maintenance agreement which covers parts and labor for the 60-month lease term.
The department prefers leasing to purchasing due to the high cost of repairs to an older machine and the quickly changing technology.
Clerk to the Board Instructions:
Chair’s signature required on last page of Contract Attachment. E-mail Clerk Memo to rose.lyons@brevardcounty.us <mailto:rose.lyons@brevardcounty.us> and mail original to Utility Services Department.