Subject:
Title
Permission to Issue Open Purchase Orders (FY2020/2021) to Approved Vendors of Record (VOR)
End
Fiscal Impact:
Estimated annual amounts are based upon historical use. Minimizing administrative costs insures efficient use of available funds and the timely provision of commodities and services. Establishment of costs associated with these commodities/services is allocated to individual agencies funding source. Funds will be encumbered through user initiated blanket purchase orders.
Dept/Office:
Central Services / Purchasing Services
Requested Action:
Recommendation
It is requested the Board:
1. Approve the use of State Contract, cooperative contracts and other agency contracts as vendors of record on the attached list.
2. Approve the use of the attached vendors determined to be the sole source for the products or services indicated.
3. Approve the issuance of blanket purchase orders and authorize the Chair to execute contracts and all contract related documents to those vendors, exceeding $100,000 subject to review and approval by the County Attorney's Office, Risk Management, and Purchasing Services approval.
4. Approve competitive action in the event of unforeseen changes to the approved vendors and/or the cooperative purchasing programs.
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Summary Explanation and Background:
County Policy BCC-25 requires Board approval to purchase from:
1. Competitive State or other cooperative agreements exceeding $100,000.
2. Sole source, Single Source and/or Proprietary purchase, which in some cases may be the original equipment manufacturer (OEM) for parts and service compatibility, where purchase exceeds $100,000.
On Sept. 15, 1987, the Board directed vendors of record within these categories be brought to the Board for approval on an annual basis. Approval of this action will eliminate repetitive Board action requesting permission to utilize vendors of record listed. Also, to expedite the process, the Assistant County Managers currently have Boar...
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