Subject:
Title
Permission to Issue Annual Supply Bids, Proposals, and Requests for Qualifications (FY 2020/2021) and/or Negotiate Competitive Agreements
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Fiscal Impact:
Minimizing administrative costs by reducing and consolidating Board actions for competitive annual procurement of commodities and services insures efficient use of available funds and the timely provision of commodities and services. Establishment of costs associated with these commodities and services is allocated to individual agencies' funding sources. Funds will be encumbered through user initiated blanket purchase orders.
Dept/Office:
Central Services/Purchasing Services
Requested Action:
Recommendation
It is requested that the Board grant Purchasing Services approval to perform the following actions regarding the attached list of commodities and services for Fiscal Year 2020/2021.
- Solicit competitive bids, quotes, and/or negotiate competitive agreements and award to lowest responsive, responsible and most qualified vendor.
- Solicit competitive proposals and requests for qualifications, establish selection and negotiation committees approved by the County Manager (or designee); and award contracts and/or open purchase orders with the highest ranked proposer(s).
- Exercise renewal options upon evaluation of supplier performance and recommendation from user departments/offices. This establishes that continuance of the contract is favorable prior to renewal of the agreement.
- Authorize the Commission Chair to execute all contracts and contract related documents that exceed $100,000.00 in total aggregate value, upon review and approval by the County Attorney's Office, Risk Management, and Purchasing Services.
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Summary Explanation and Background:
The use of term agreements is one of the methods utilized by the Purchasing Department to implement strategic sourcing and take advantage of economies of scale. Purchasing Services estimates the annual needs of the County for it...
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