Subject:
Title
Approval Re: Task Order PO-005 with DRMP, Inc. for Additional Construction Management Services for the Pineda Causeway Grade Separation Overpass of the Florida East Coast Railway - District 4
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Fiscal Impact:
$482,710.49 from the State of Florida Department of Transportation Joint Participation Agreement grant fund. No additional fiscal impact to the County.
Dept/Office:
Public Works Department/Finance and Contracts Administration
Requested Action:
Recommendation
It is requested the Board of County Commissioners approve and authorize the Chair to execute Task Order PO-005 in the amount of $482,710.49 for additional construction management services with DRMP, Inc. for the Pineda Causeway Grade Separation Overpass. It is further requested the Board approve any Budget Change Requests associated with this action.
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Summary Explanation and Background:
On October 4, 2011, the Board of County Commissioners approved and authorized the execution of the Joint Participation Agreement (J.P.A.) with the State of Florida Department of Transportation (F.D.O.T.) for the design, right-of-way, and construction of an overpass for the Pineda Causeway over the Florida East Coast Railway in the amount of $26,160,000. The J.P.A. provides for F.D.O.T. reimbursement to the County for the costs associated with all phases of the project.
DRMP, Inc. was awarded the consultant agreement on July 17, 2012 with compensation related to Phase 4 - Construction Management in the amount of $359,200.09. On April 10, 2018, the Board approved and authorized the execution of Task Order PO-004 to provide for additional services related to post-design and Construction Engineering Services related to Phase 4 - Construction Management of the consultant contract in the amount of $547,761.56. Those additional services provided for the construction engineering inspection of the bridge components along with the Quality Control materials acceptance testing for the project on behalf of the County. Following commencement of construction, the contractor encountered unforeseen constructability issues related to existing underground utilities owned by the City of Melbourne. Due to the schedule impacts associated with the underground utilities, 192 calendar days will be added to the construction contract time, pursuant to Construction Contract Change Order No. 4B.
DRMP, Inc. has prepared Exhibit “A” to Task Order PO-005, detailing the requested additional services related to Phase 4 - Construction Management. In addition to providing the post-design and construction engineering services for the additional 192 calendar days, DRMP has included an allowance in the proposed fees to address any future contract time changes, as approved by the County. DRMP will also provide asphalt inspection services for the milling and paving operations, Asphalt Plant Operations, temporary pavement, and asphalt cores testing. Staff has determined the additional construction management services are in the best interests of the County. Approval and execution of Task Order PO-005 will amend the existing consultant agreement and provide authorization for staff to issue the Notice to Proceed to DRMP, Inc. for the additional construction management services in the amount up to $482,710.49, with the Phase 4 - Construction Management total compensation amount not to exceed $1,389,672.14. Construction management services are within the approved amount provided by the Joint Participation Agreement; therefore, these additional costs will be reimbursed by the grant.
Clerk to the Board Instructions:
Please return the fully executed Task Order PO-005 with DRMP, Inc. for the Pineda Causeway Grade Separation Overpass to the Public Works Department.