Subject:
Title
Approval Re: Interlocal Agreement with the School Board for Ralph M. Williams, Jr. Elementary Access Improvements - District 4
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Fiscal Impact:
Up to $180,340 cost share 50/50 between School Board and County. Funding for the County’s portion of this project is available in the General Government Operations budget.
Dept/Office:
Public Works Department/Finance and Contracts Administration
Requested Action:
Recommendation
It is requested that the Board of County Commissioners approve and authorize the Chair to execute the Interlocal Agreement with the School Board pertaining to the Ralph M. Williams, Jr. Elementary School access improvements. It is further requested the Board approve any necessary Budget Change Requests associated with this request.
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Summary Explanation and Background:
The School Board and the County desire to improve the safety and roadway access to Ralph M. Williams, Jr. Elementary School located on Clubhouse Drive in Viera. These improvements will address the safety issue created by the vehicular stacking on Clubhouse Drive by providing a car loop on the school’s site in accordance with the plans and specifications developed by the School Board and attached as Exhibit A to the Interlocal Agreement. The new access will improve the safety, operation and reduce future maintenance costs of Clubhouse Drive.
The School Board has agreed to contribute funding towards the construction of the project. The School Board fully funded the design and permitting costs. The School Board will also provide fifty percent of construction costs estimated at $180,340. Furthermore, the School Board has agreed to fund fifty percent of construction change order costs up to a cumulative amount of $15,000 additional School Board funding. If construction change orders exceed the $15,000 cumulative amount, then School Board approval shall be required for any additional funding contribution by the School Board. Upon construction completion, the School Board shall own and be solely responsible for the maintenance of the access improvements.
The terms and conditions of this partnership are established in the Interlocal Agreement. It is anticipated that the School Board will approve the Interlocal Agreement at their April 14, 2020 Board meeting. It is requested the Board of County Commissioners approve and authorize the Chair to execute the Interlocal Agreement and approve any necessary Budget Change Requests associated with this action.
Clerk to the Board Instructions:
Please return fully executed Interlocal Agreement (original) to the Public Works Department for further recording in the public records of Brevard County.