Subject:
Title
Approval Re: Change Order No. 4B for the Pineda Causeway Grade Separation Overpass - District 4
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Fiscal Impact:
$377,123.58 from the State of Florida Department of Transportation (F.D.O.T.) Joint Participation Agreement grant fund. Any costs not reimbursed by F.D.O.T. for Change Order No. 4B will be reimbursed by the City of Melbourne pursuant to the existing Interlocal Agreement. The County will not incur any costs for Change Order No. 4B.
Dept/Office:
Public Works Department/Finance and Contracts Administration
Requested Action:
Recommendation
It is requested the Board of County Commissioners approve and authorize the Chair to execute Change Order No. 4B in the amount of $377,123.58. It is further requested the Board approve any necessary Budget Change Requests associated with this action.
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Summary Explanation and Background:
The County and the State of Florida Department of Transportation entered into the Joint Participation Agreement for the Pineda Causeway Grade Separation Overpass project in December 2011. In July 2017, the City of Melbourne and the County entered into an Interlocal Agreement to facilitate the relocation of the City’s water main within the project limits.
The County issued the Notice to Proceed to SEMA Construction, Inc. effective July 9, 2018. Following commencement of construction, the contractor encountered unforeseen constructability issues related to existing underground utilities owned by the City of Melbourne. These issues created the need for additional work and significantly impacted the project schedule. On October 22, 2019, the Board approved Change Order 4A which addressed the labor, materials, and equipment costs associated with the additional work due to these unforeseen constructability issues. As indicated on Change Order No. 4A, Change Order No. 4B will address the schedule impacts and contract time extension along with any and all associated costs.
Contract Change Order No. 4B was prepared by the Engineer of Record (DRMP, Inc.) and the Public Works Department and reviewed by the City of Melbourne and the contractor. Due to the schedule impacts associated with the underground utilities, Change Order No. 4B will result in a net increase of $377,123.58 to the contract amount, and 192 calendar days will be added to the contract time. Note that 39 of the 192 calendar days are non-compensable; as such, the Maintenance of Traffic and Field Office line items are extended by 153 compensable calendar days as indicated on the Adjusted Pay Items attachment. The revised completion date is November 12, 2020.
In accordance with Administrative Order-29, Contract and Grant Administration, change orders greater than $100,000 require Board approval. It is anticipated the cost associated with Change Order 4B fall within the scope of the Joint Participation Agreement, and the costs should be reimbursable by F.D.O.T. Any costs not reimbursed by F.D.O.T. for Change Order No. 4B will be reimbursed by the City of Melbourne pursuant to the aforementioned Interlocal Agreement.
Clerk to the Board Instructions:
Please return the Contract Change Order No. 4B for the Pineda Causeway Grade Separation Overpass to the Public Works Department for further execution.